Terms & Conditions

  1. Adventure Dog – A Cross Country Challenge will be held at 305 Victoria Rd, Gruyere on Sunday 7th April 2024
  2. Event gates will open from 7:30am and close at 6pm
  3. All applications are subject to a selection process with applications closing Sunday 3rd March 2024. Successful applicants will be notified by email or phone and will be required to pay the full fee by 5pm Friday 15 March 2024
  4. Exhibitors will behave in a hospitable manner towards the public and in a courteous and friendly manner to all workers, volunteers and exhibitors involved in the event.
  5. Exhibitors are responsible for the provision and removal of all product and equipment. Victorian Animal Aid Trust will not be held responsible for any damage to exhibitors equipment whilst on site or during delivery or removal.
  6. All exhibitors must provide their own power
  7. All food sites must clearly display product prices and information.
  8. No sale of second hand goods is permitted. All items must be well presented and remain within the boundaries of your site.
  9. Victorian Animal Aid Trust will not accept any responsibility for the safety of any article or product of any kind brought by the exhibitor to Adventure Dog – A Cross Country Challenge.
  10. The display, sale or distribution of counterfeit or illegal goods is not permitted nor is the display, sale or distribution of religious or political material.
  11. The sale of inappropriate material including replications, obscene pictures or offensive language is not permitted.
  12. Exhibitors must comply with relevant safe food handling programs and agree to comply with the Food Handling reporting mechanisms on the day, as required by the Victorian Food Act.1
  13. Exhibitors will observe and must comply with all Victorian Fire Service, Food safety Standards, Workplace Standards, Liquor Licensing requirements and other relevant Commonwealth, State and Local laws and regulations relating to the preparation, display, handling and sale of products and food and beverages.
  14. Exhibitors are responsible for the provision of staff to service their site. Exhibitors are also responsible for the provision of workers’ compensation insurance to cover employees. Contractors or sub-contractors employed or contracted by the Exhibitor. Appropriate Work Cover policies must be in place.
  15. Victorian Animal Aid Trust accepts no responsibility for any injury whatsoever caused to employees, contractors or sub-contractors. To the extent possible by law, the exhibitors release and discharge Victorian Animal Aid Trust from all future claims in relation to injuries sustained to employees, contractors or sub-contractors.
  16. Victorian Animal Aid Trust shall not be responsible for any loss of any nature including monies paid to Victorian Animal Aid Trust, suffered by any exhibitor from any restrictions or conditions which prevent the construction, erection, completion, alteration, or dismantling of any site or for the setting up or pack down of any products, for the failure of any services available to the exhibitor, or for any cancellation or restriction in opening hours at the Adventure Dog – A Cross Country Challenge as a result of any circumstances not within the direct control of Victorian Animal Aid Trust.
  17. Outdoor events are all weather events and exhibitors are required to participate in the event regardless of weather conditions, unless the Victorian Animal Aid Trust deem the weather too unsafe to proceed.
  18. Only persons the age of eighteen (18) years or above may be solely responsible for the conduct of any stall site.
  19. Proof of current public liability insurance, a Certificate of Currency must be submitted prior to the event.
  20. Exhibitors will not impinge on public space or any other Exhibitors space. Any decision by Victorian Animal Aid Trust in this regard shall be final and binding. Victorian Animal Aid Trust reserves the right to remove the exhibitor at their expense.
  21. Exhibitors are expected to keep their designated space, including interior and rear of stall site clean ,tidy and free of rubbish and other hazards at all times.
  22. The exhibitor may not conduct lotteries, raffles or competitions without the consent of Victorian AnimalAid Trust.
  23. Victorian Animal Aid Trust reserves the right to alter the layout, plans and positions of the exhibitor sitesif desired for the benefit of the event.
  24. Victorian Animal Aid Trust reserves the right to, after notice and opportunity afforded to rectify, close anystall that does not comply with the terms and conditions of this agreement.
  25. The event does not in any way warrant that an exhibitor will have a particular level of sales or particular profitability. Exhibitors agree to not hold the event organiser liable for any failure to meet expected sales or levels of profitability, nor to seek from the event organiser any lost income, expenses, damages or the like arising from your participation in the event.
  26. Any exhibitor causing damage to the environment or building surrounds will be fully liable for any costs incurred.
  27. Victorian Animal Aid Trust is not responsible for any warranties, promises or agreements made by exhibitors in relation to sites or their products.
  28. Victorian Animal Aid Trust shall have the right to postpone or amend the opening/closing time or day of the Adventure Dog – A Cross Country Challenge to which, in the opinion of the event is more suitable, and will not be responsible for any loss occasioned thereby.
  29. Victorian Animal Aid Trust has the permission of exhibitors and staff to take photographs or commission a professional photographer to take photographs of the site, exhibitors and staff and is authorised to publish and use those photographs, in whole or in part, for advertising or marketing purposes for this and any subsequent events, as part of the events current and future general marketing and communication activities.
  30. Exhibitors acknowledge that all rights in relation to any photographs, films, videos or sound recordings of the Adventure Dog – A Cross Country Challenge, or any part thereof including entertainment performances, are the exclusive property of Victorian Animal Aid Trust.
  31. Without written consent from Victorian Animal Aid Trust, the exhibitor shall not use any microphone, sound amplification, or musical instrument. If allowed, noise levels will be subject to, and set, at Victorian Animal Aid Trust’s discretion.

Privacy Statement: the personal information requested on this form is collected by Victorian Animal Aid Trust for the purpose of coordinating the Adventure Dog – A Cross Country Challenge. The information will be kept confidential and identifying information will not be disclosed to any person or third party for any other purpose unless opting in for catering or the promotion of the event with our existing partners